Use Headings<\/h1>\n
In any structured document, you should separate document organization<\/em> <\/strong>from presentation<\/strong><\/em>.\u00a0 To do this best, use headings to organize topics and sub-topics. Here you see headings as well as the Title and Subtitle elements in the toolbar for Word for Windows and Word Online:<\/p>\n In a contracts law outline, you might choose this structure for the topic of formation:<\/p>\n By default, every heading and element of a document has a specific style.\u00a0 Each heading has a specific font, size and style of text.\u00a0 You can edit these globally in the style menu on word.<\/p>\n This graphic shows the editing features, here adopting\u00a0bold<\/strong>, 22 points, Times New Roman and a line beneath the text for a Heading 1.<\/p>\n Note that this is done once and it updates the entire document.\u00a0 There’s no need to highlight text and update individual elements.<\/p>\n To enhance the look and feel of a structure document, explore two features found in the Design tab in Word:\u00a0 These are the Themes and Style Sets.<\/p>\n You may be familiar with themes from PowerPoint.\u00a0 Each theme contains a specific color palette, typeface and layout elements as a starting point.<\/p>\n Style Sets are more suitable to standard legal documents.\u00a0 With these, the focus is primarily on text attributes.<\/p>\n <\/p>\n When you’re writing an outline for class, if you follow the tips to structure content with headings, you can use the Word Outline View to organize, sort and structure your own content.<\/p>\n With this, Word presents your content in a hierarchical view.\u00a0 This makes it easy to rearrange sections and see the relationship between topics and subtopics in a visual layout.<\/p>\n Outline View is also relevant to memos for legal writing or other longer-form assignments.\u00a0 With this, you can move sections around in the document with the confidence that each section remains self-contained.<\/p>\n As a final matter, with most longer documents,\u00a0 you probably want a table of contents.\u00a0 Many legal writing memorandum assignments require a table of contents.\u00a0 Thankfully it’s possible to automate the steps to create an automatic Table of Contents. – As long as you’ve structured your document with headings, you can create and update an automatic table with just a few steps.<\/p>\n When working with document creation software like Word or Excel, you probably have thought: there out to be a better way!\u00a0 It turns out, you are often right.\u00a0 We close this post with tips on where to find answers and develop skills on your own.<\/p>\n Everybody at the University of Richmond has access to LinkedIn Learning, which provides training tutorials for numerous software programs, as well as productivity concepts and broad techniques and concepts. The best option to learn about styles is their: Word: Formatting and Styles in Depth (Office 365 \/ 2019)<\/a> course.\u00a0 There’s also a version for Word 2016<\/a>. This explains how styles work, how to structure outlines, and how to create reusable structured documents.\u00a0 There is also a tutorial called “Organizing an Outline<\/a>” that is less about mechanics of Microsoft Word and more focused on outlining concepts and techniques.<\/p>\n The law library also provides access to Procertas<\/a>, which you can use to learn Word and even get certified for your skills.\u00a0 This service covers Word, Excel, PowerPoint and Acrobat.\u00a0 \u00a0This tutorial about Procertas<\/a> explains how it works, and how you might use it as a student here at Richmond Law.<\/p>\n","protected":false},"excerpt":{"rendered":" Tips and resources to explore productivity features of Microsoft Word for outlines, memos and structured documents <\/p>\n","protected":false},"author":3011,"featured_media":4750,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[36878,811],"tags":[],"class_list":["post-4732","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-student-news","category-technology"],"_links":{"self":[{"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/posts\/4732","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/users\/3011"}],"replies":[{"embeddable":true,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4732"}],"version-history":[{"count":16,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/posts\/4732\/revisions"}],"predecessor-version":[{"id":4768,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/posts\/4732\/revisions\/4768"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=\/wp\/v2\/media\/4750"}],"wp:attachment":[{"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4732"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=4732"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/create.richmond.edu\/lawlibrary\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=4732"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/word-headings.png\")
![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/word-headings2.png\")
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Use Styles<\/h1>\n
![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/word-styles.png\")
Use Templates = “stock” or customized<\/h1>\n
![\"Microsoft](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/Word-Theme.png\")
![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/word-stylesets.png\")
Use Outline View<\/h1>\n
![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/outline-view.png\")
![\"Example](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/outline-view2.png\")
Automate your Table of Contents<\/h1>\n
![\"Word](\"https:\/\/create.richmond.edu\/wp\/wp-content\/uploads\/sites\/50\/2021\/11\/word-TOC.png\")
Other Resources<\/h1>\n